About the Handling of Personal Information

TradeSafe Inc. Privacy Policy

TradeSafe Inc. Privacy Policy This company’s privacy policy is as follows:

  1. .In handling personal information, this company pledges to strictly abide by this privacy policy and duties laid down by the Act on the Protection of Personal Information and other relevant laws. (The meanings of the terms used in this privacy policy are the same as those in the Act on the Protection of Personal Information, unless specified.)
  2. This company specifies the purposes of use as much as possible, and handles personal information only within the scope of the purposes of use, except when there is clients’ prior consent and except for cases that relevant laws regard as exceptional.
  3. This company obtains personal information by fair means, and except for cases that the laws regard as exceptional, makes the purposes of use public in advance or notifies clients of them or makes them public promptly after obtaining personal information. However, when personal information is obtained directly from a client himself in writing (including electromagnetic record), the purposes of use are specified in advance.
  4. This company endeavors to keep personal data it handles accurate and updated within the scope of the purposes of use, and takes necessary and appropriate measures for secure management, and supervises the employees and the consignee.
  5. This company will not provide personal information to any third parties without the client’s prior consent except for cases that the laws regard as exceptional.
  6. Based on the laws, this company keeps legal requirements regarding retained personal data accessible to a client (including the case of responding to his inquiries without delay) and meets his request for disclosure or correction.
  7. Regarding personal information it handles, this company will address clients’ complaints promptly and appropriately and endeavor to improve the system for that purpose.
  8. Regarding personal information it handles, this company will endeavor to improve the privacy policy continuously by conducting proper internal inspection and by other means.
  9. Regarding personal information that this company manages in relation to its business, the following are the items such as “disclosure” that this company is obligated to observe by the Act on the Protection of Personal Information.

(1)The purposes of the use of personal information (Article 18. 1 & 2 of the Act)

This company handles personal information it has obtained within the scope of the purposes of use stated below:

   
Information on clients For checking inquiry details (order history), contract management, related user support, introduction of new products and services, information registration in relation to Internet-related businesses, provision of information to the ADR organs
Information on business connections Business talks, various business contacts, placing and receiving orders, bill payment
Information on employees Personnel and labor management for employees, health management, business management, security management
Personal information on applicants to be employed Contact with applicants to be employed and this company’s recruitment service management

(2)Provision of personal data to third parties

This company will not provide clients’ personal information to any third parties except for cases where provision is permitted by law.

(3)The purposes of the use of retained personal data (Article 27. 1.1 & 2 of the Act)

  1. The name of the entity handling personal information: TradeSafe Inc.
  2. The purposes of the use of retained personal data: the same as those stated in (1) above

(4)Procedure for responding to requests for the disclosure, correction, termination of the use, etc. of retained personal data (Article 27. 1. 3 and Article 32 of the Act)

Please make an inquiry to this company at the phone number below. It will send you a form for asking for disclosure and other things by mail after explaining the prescribed procedure and handling charge. (The company cannot respond to requests that do not follow the prescribed procedure.)

   
Phone number 03-5745-3888(TradeSafe Inc.)
Telephone reception time Monday-Friday 10:00-18:00
(Except for Saturdays, Sundays, national holidays, year-end and New Year)

(5)The place where a complaint concerning the handling of personal information is lodged (Article 27.1.4 of the Act, Article 8 of the Enforcement Order and Article 35 of the Act)

The place where a complaint concerning the handling of personal information is lodged
Please file a complaint concerning this company’s handing of personal information at the telephone number below.

   
Phone number 03-5745-3888(TradeSafe Inc.)
Telephone reception time Monday-Friday 10:00-18:00
(Except for Saturdays, Sundays, national holidays, year-end and New Year and summer holidays)

The name of the authorized personal information protection organization and place where requests for the settlement of complaints are made
At present this company is not a target business operator of any authorized personal information protection organizations.

As stated above, this company recognizes the importance of personal information protection and takes as thorough safety measures as possible.If you have any questions about personal information protection or if you want to know about your own personal information, please make an inquiry to a staffer in charge of this company’s privacy policy(privacy@tradesafe.co.jp).

April 27, 2009
Takaaki Okamoto
Personal information protection and management supervisor and CEO,
TradeSafe Inc.